Officer Position Descriptions

(a)  President.

• Arranges and conducts officer meetings
• Works with officers to recruit new officers if a position is vacated between elections
• Ensures that the Bylaws are upheld
• Presents a report of the Association’s activities at the annual meeting
• Calls special officer meetings if/when necessary
• Receives and approves, along with at least 6 members, amendments to the FOJ bylaws
• Acts as liaison between the organization, the community, the National Peace Corps Association, Peace Corps Washington, and other National Peace Corps Association groups

(b)  Vice-President.

• Assumes the position of President should the President resign, be removed from office, or require a temporary absence
• Acts as a resource to the President
• Coordinates nomination and election of candidates for vacant Board seats
• Acts as liaison between the organization, the community, the National Peace Corps Association, Peace Corps Washington, and other National Peace Corps Association groups

 (c)  Treasurer.

• Has charge of all funds belonging to the organization
• Receives, deposits, and disburses funds as appropriate
• Maintains financial records as appropriate
• Writes quarterly and year-end financial reports and submits them to the Secretary for distribution to Board members
• Currently FOJ has a no-fee membership model so the membership process is handled by the Membership Coordinator through use of NPCA’s online Community Building Platform
• Maintains Internal Revenue Service 501(c)3 status

(d)  Secretary.

• Develops, maintains, and distributes the Association’s written records including bylaws, annual reports, and any other documentation of the Association’s structure and processes; acts as the liaison for the most current versions of these documents; and works with other officers to keep these documents up-to-date (example documents include the annual calendar, position descriptions, membership and renewal forms, and others)
• Records meeting minutes from officer meetings and general meetings or ensures a substitute if planning to be absent
• Archives records required by Maryland law; maintains tax-exempt status with the Maryland Secretary of State
• Maintains Association membership with the National Peace Corps Association, including writing and submitting the annual organizational report to their offices in Washington, DC
• Manage and maintain Association email account

(e) Membership Coordinator.

• Maintains Database: Receives and enters new membership information provided by NPCA or through the FOJ membership database
• Provides new member contact/orientation
• Liaises with existing members about any membership concerns
• Answers non-member questions
• Contacts non-members and encourages them to join
• Writes articles in newsletter about the benefits of joining

(f)  Program Coordinator.

• Plans or oversees Association programs, such as online membership discussion forums, educational or awareness campaigns, small-grants funding, or social gatherings; arranges time and place of program events
• Encourages Association members to participate in programs and events
• Notifies Communications Coordinator of upcoming program events
• Coordinates program event publicity with the President
• Submits a report on each program event to Communications Coordinator for publication in next newsletter
• Develops new programs, events, or activities
• Oversees program committees, comprised of Association members, established for the purpose of promoting one or more Association programs

(g)  Fundraising Coordinator.

• Consults with Board Members and establishes the target fundraising amount for the year
• Develops and coordinates fundraising activities to meet the annual goal; example activities could include a banquet dinner, silent or on-line auction of Jordan related items, pitches to other organizations with an interest in Jordan (such as the Jordan Embassy in D.C.), and the like
• Works on funding for new programs that are not contained in the annual fundraising goal and other events that may arise
• Maintains a network of member contacts from each volunteer service group (J-1, J-2, J-3, etc.) to serve as the person to approach Association members if/when asking members to contribute individually

(h)  Communications Coordinator.

• Publishes the Association’s newsletter on a regular basis and distributes the newsletter to the Association’s membership, preferably by email
• Solicits information for the newsletter from Officers, other members, National Peace Corps Association, Peace Corps Washington, Peace Corps Jordan, other Peace Corps Association groups, or other members of the community
• Maintains the Association website so that the information is current and relevant
• Responds to information requests submitted to the site
• Makes sure all dues related to maintaining the site have been paid by the Treasurer
• Maintains communication with website host via email
• Pilots a focus on building and maintaining a social media presence consistent with the organization’s goals